Fewer People Read Longer Topics, and that’s Okay

By | 2013/05/13

Fewer people read longer topics. But it’s not something to lose sleep over, and certainly not something to shorten topics over.

Tom Johnson has a recent  series of posts on topic length (Does DITA Encourage Authors to Fragment Information into a Million Little Pieces?Do Short Topics Make Information More Findable?, and Why Long Topics Are Better for the User). The discussion around these posts dwells, as all such discussions seem to do, on the question of whether fewer people will read longer posts/topics/articles/etc.

I believe this concern is misplaced. Here’s why.

First, yes, it is absolutely true that the longer a post/topic/article/etc. is, the fewer people will read it.

The reason some topics are longer than others is that some tasks and some subjects are more complex and require more explanation and exposition than simpler topics. A properly constructed topic on these more complex subjects will necessarily be longer. The more there is to say, the more words it takes to say it.


The pyramid narrows towards the top. Fewer people attempts the more difficult tasks described by longer topics and therefore fewer people read those topics. Photo by Nina / Wikimedia Commons

The more difficult a task is, the fewer people will attempt it. The more complex a subject is, the fewer people will study it. The pyramid narrows towards the top. That is just life. Fewer people read longer topics because fewer people attempt the more difficult tasks and more complex subjects that those topics deal with.

Splitting up the topics that deal with more difficult tasks and more complex subjects into smaller topics will not make the tasks easier or the subjects simpler. Indeed, by fragmenting the information that the reader needs, it will make them harder.

It is, of course, true, for just this reason, that a long topic will suggest to the reader that the task it describes is difficult to do or the subject hard to learn. This could make the reader abandon the attempt before they even begin. An unnecessarily long topic is always a bad thing, since it scares people off even attempting to read it. A topic should never be longer than it needs to be to fulfill its purpose.

But reducing a topic on a complex subject below its proper length is worse, because even though the reader may initially attempt the task, they will get stuck, and then blame either the docs, the product, or themselves, none of which are desirable outcomes. A topic should never be shorter than it needs to be to fulfill its purpose.

This is not to say that the business of right-sizing a topic is easy. Minimalism tells us that, where it is possible to learn by exploring and doing, that is most peoples’ preferred way to learn, and the way they will approach the learning task regardless of the style of documentation you give them. A minimalist style that supports discovery, rather than attempting to be systematic, is therefore preferable in many circumstances.

But whatever the appropriate level of guidance is for a particular audience, the guidance required for longer and more difficult tasks and more complex subjects will still be longer than for simpler tasks and subjects. More people will attempt the easier tasks and study the simpler subjects, and therefore more people will read shorter topics.

Unless you are being paid by ad impressions, however, getting the most people to read each topic is not your goal. Rather, your goal is to make your products more valuable to your customer base, and that includes the people at the top of the pyramid who do the hard tasks and study the difficult subjects as well as the people at the bottom who do the easy stuff.

If your product is used in a business setting, it is quite likely that the people at the top of the pyramid are responsible for facilitating and making more efficient the work of the people at the bottom of the pyramid. Because those people are fewer in number, the longer topics that they rely on will be read less often, but those topics are actually delivering more value to their organization than the short topics that are read more frequently at the bottom of the pyramid.

I’ve noted before that documentation analytics may mislead. Here is another case of the same problem. You cannot measure the importance of a piece of content by the number of times it is read. Sometimes a topic is read infrequently because it is read only by mavens who pass on its information through their networks. Sometimes a topic is read infrequently because it covers an issue that occurs rarely — but may be very serious and costly to fix when it does occur. And sometimes a topic is read rarely because it covers a task that few people attempt or a subject that few people learn — but those who do may add great value to their organization, and may be the ones who enable everyone else to be productive.

In short, the number of times a piece of content is read tells you exactly nothing about its value or its importance. Some content is read often, but delivers little or no value on each reading. Some content is read occasionally, but delivers huge value. Unless you multiply the times a topic is read by the value it delivers, simple readership numbers are telling you nothing but a dangerous lie. (Yes, this means you have to multiply a data point that is easy to get by a data point that is hard to get before you have a meaningful metric. But no one said good metrics were easy. Or if they did, they were mistaken.)

A good Every Page is Page One topic should cover a well defined subject or task for a well defined reader, and it should be exactly as long as it needs to be to do its job. If a topic does it job, and only its job, it is the right length, regardless of word count. Harder tasks and more difficult subjects demand longer topics. Fewer people will read those topics. And that is as it should be.


Category: Content Strategy Tags: , , ,

About Mark Baker

I am an aspiring novelist and former technical writer and content strategist. On the technical side, I am the author of Every Page is Page One: Topic-based Writing for Technical Communication and the Web and Structured Writing: Rhetoric and Process. I blog at everypageispageone.com and tweet as @mbakeranalecta.

2 thoughts on “Fewer People Read Longer Topics, and that’s Okay

  1. Terri

    I agree that metrics have to be carefully analyzed. However, I disagree that “the number of times a piece of content is read tells you exactly nothing about its value or its importance.” If some topics are hit an extraordinarily large number of times, and some topics are NEVER hit, I think that *may* tell us something about what our users are actually interested in. I don’t believe metrics and the end-all-and-be-all, but I do believe tech writers should work hard to get whatever metrics they can about their users. Aren’t we *supposed* to do audience analysis before we start writing revising? I’ve been a tech writer for 20+ years and I am finally working for a company that is willing to do some tracking, user analysis, and user validation studies on tech writer deliverables. I don’t think I’m unique. I really enjoy your blog, and learn a great deal from it. I think the tech writing profession needs to face the fact that a lot of what we do doesn’t get read–and figure out WHY. Hope this makes sense! Thanks for all of the thought-provoking posts!

    1. Alex Knappe

      Yes, we are supposed to do audience analysis. But to be honest – we are doing nothing more than more or less educated guesses in reality. Even if your company sports some prerelease user reviews of the documentation, you will have nothing but some points of view from very specific test subjects, that are taken out of their natural habitat into a controlled test environment.
      This may sound a bit harsh, but I’m looking at this from a scientific point of view. Unless you work with a larger group of test subjects in their natural “habitat”, with the tools they usually use, you will never get any realistic data. If you take people to a test lab, out of their comfort zone, they will behave very different from their natural habits.
      Additionally, if you have too few test subjects, you will have very limited and random information on the gaussian distribution curve, too.
      This all sums up to nothing more than a less educated guess, than you would have had, if you were only guessing at first.
      But back to the original topic. Mark is right, when he says, that certain, sparsely read, topics might bring more value to your documentation than other, often read, topics. But I think the pyramid model works only for products, that fit into the category of products with good usability.
      If the product has an awful usability, topics with a high “read ratio” may be the most important ones (where the documentation fixes part of the product).


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